AVI Health & Community Services (AVI) is a multi‐disciplinary community based organization providing HIV, hepatitis C and harm reduction services out of 5 locations across Vancouver Island. AVI provides services to people living with HIV and hepatitis C and harm reduction clients. We take evidence‐based action to prevent infection, provide support, and reduce stigma. We work within a social justice and health promotion framework to ensure equity and access to services for all. At the core of what we do is our ability, and commitment to, creating meaningful connections. Every day, we strive to create meaningful connections between clients and staff, between peers, between staff members, between organizations, between communities, and between funders and impactful programs. For more info see www.avi.org
JOB POSITION DETAILS:
AVI Health & Community Services is looking for a 9 month Payroll Clerk contractor, preferably with experience with payroll processing in a union environment. This position will work remotely.
The successful Payroll Clerk contractor will be processing biweekly payroll for 100-125 employees, some union, some excluded as well as enrolling eligible staff into the benefits and pension plans and removing staff who are no longer eligible for those plans.
JOB SPECIFICS:
- Hours: This position would work approx. 45 hours/payroll cycle (2.5 days/week is estimated)
- Pay: $40/hour as a contractor.
- Type and Term: This is a contractor position and runs from January to September 30, 2023. The position is excluded from the union.
- Payroll System Details: Training will be provided on our payroll system: Inclusion. As well, this position would be supported through Human Resources and the person who currently runs our payroll will be available for questions throughout the 9 month contract.
KEY DUTIES AND RESPONSIBILITES
- Processing of payroll every other Tuesday and subsequent reporting using Inclusion and Excel, including performing earnings calculations, and transmission of payroll information.
- Ensures completion of payroll duties. Verifies the accuracy of payroll reports.
- As needed, investigates and resolves discrepancies, and follows up on payroll needs with staff members.
- Onboards into the payroll system new staff, makes appropriate updates to staff profiles when they change roles and payroll categories (example: moves from an included union role to an excluded role.)
- Benefits Management: Activates and terminates eligible employees into the Blue Cross and Municipal Pension Plan.
- Ensures completion of year-end reporting including annual T-4 slips, and related summaries. Collects information required for budgets and audits.
- Supportively communicates with staff about payroll needs and errors.
- Completes and maintains records and compiles information including preparing ROE’s, sick and vacation and seniority reports.
- Performs analyses and summaries such as calculating retroactive payments, vacation and sick banks, and benefit entitlements.
- Maintains confidentiality of our payroll information by using an AVI email address while working at home remotely.
- Performs other related duties as assigned.
QUALIFICATIONS:
- Recent, related British Columbia payroll experience or an equivalent combination of education, training, and experience.
- Knowledge of practices and procedures related to payroll
- Excellent computer skills including fluent knowledge of Word, Excel and Outlook
- Excellent communication and interpersonal abilities
- Must be able to work Tuesdays (our payroll cycle’s most active day)
- Must be able to work remotely
SKILLS AND ABILITIES:
- Ability to work remotely – required
- Strong interpersonal skills including tact, respect and diplomacy
- Ability to communicate effectively, both verbally and in writing
- Excellent organizational, attention to detail and problem solving skills
- Ability to analyze and resolve problems
- Ability to do mathematical and financial calculations (with a spreadsheet)
- Ability to maintain confidentiality
- Ability to apply sound judgement: stay grounded and use creativity, flexibility, and assertiveness when working through complex and often urgent situations
- Experience in the not-for-profit realm would be an asset but not necessary
- Knowledge of harm reduction or social justice would be an asset but not necessary
TO APPLY:
To apply, please send your statement of interest and either your resume or details about your services and experience to jobs@avi.org by 5 pm on December 15th, 2022.
AVI is committed to equity and diversity and we strongly encourage applications from, but not limited to, folks who identify as Indigenous Persons, persons of colour, racialized, persons living with a disability, persons who use/d drugs, persons with experience of sex work, persons who live with HIV and/or hepatitis C, and persons representing diverse genders and sexualities.
Accommodations are available on request for candidates taking part in all aspects of the selection process.
We would like to thank all those that apply but only those selected for an interview will be contacted.