AGM 2005 Minutes - passed at AGM 2006

AIDS Vancouver Island
Minutes of the Annual General Meeting
July 18, 2005 - 7:00 pm
St. John the Divine
1611 Quadra Street

1.0 Call to Order
Bert Hick, Board Chair, called the Meeting to order at 7:00 pm.

2.0 Moment of Silence
Ed Steele was invited to light a candle and members and guests were asked to observe a moment of silence for those taken by HIV/AIDS in the past year, as well as those struggling with HIV/AIDS today.

3.0 Approval of 2004 AGM Minutes

Moved by: Daphne Armstrong
Seconded by: Dana Becker
Carried

4.0 Chair’s Report – Bert Hick (See Chair’s message in
2005 - 2006 Annual Report)

· Bert spoke of The 20th Anniversary of AVI, and gave some of the History.
· Over the past year, the board has gone through several changes, with resignations and appointments, including the appointment of Foster Jones as the VPWAS Board representative.
· Bert thanks The Board, Miki, the staff and volunteers of AVI for all their hard work over the past year.
· Bert discussed the new endeavors that AVI has embarked on, this past year, including:
o Artists For AIDS fundraiser
o The Building Committee, chaired by Jim Farrow
o The Board Strategic Plan
o Relationship building with the Political and Business communities
o The successful first year of the Nanaimo Methadone Clinic
o Continued leadership and commitment to the development of safer injection sites for the city
· Bert also discussed several challenges AVI faces in the future. Including:
o Funding
o Financial stability
o Board participation from the North island communities

Motion to approve Chair’s report:
Moved: Jim Farrow
Seconded: Denise Skipp
Carried

5.0 Executive Director’s Report – Miki Hansen (See Executive Director’s message in 2004 - 2005 Annual Report)

Miki Hansen presented a PowerPoint presentation highlighting events and initiatives of the past year.
Motion to approve Executive Director’s report:
Moved: Erik Ages
Seconded: Jim Farrow
Carried

6.0 Financial Report – Denise Skipp, Treasurer and Brian K. Ritchie, Director of Finance, AVI (See Financial Report in
2003- 2004 Annual Report)

· Brian Ritchie provided an item-by-item review of the Statements of Operations and Financial position.

Motion to approve report:
Moved: Dana Becker
Seconded: Jim Farrow
Carried

7.0 Appointment of Auditors for 2005 – 2006 Fiscal Year

Motion: To appoint Grant Thornton Chartered Accountants as the AVI Auditors for the 2005 – 2006 fiscal year.

Moved: Denise Skipp
Seconded: Foster Jones
Carried

8.0 Board Building Committee Report

8.1 Jim Farrow, Building committee chair, updated the membership on the possibility of purchasing a building, located at 711 Johnson Street, in partnership with Cool Aid Society, to house the Victoria Operation of AVI (excluding Street Outreach Services), Cool Aid’s StreetLink Clinic and one or two community service organizations as tenants.
8.1.1 Jim introduce a special resolution to allow the Board to enter into a mortgage agreement with VanCity, to Make the purchase possible, should the Board decide to move ahead.
8.1.2 After some discussion, an agreement on the wording of the Special resolution was reached by consensus.

9.0 Vote on Special Resolution

Moved: Erik Ages
Seconded: Ed Steele
Unanimously carried

9.0 Nominations & Elections for the 2005-2007 Board of Directors

· Bob Milne, elections chair, introduced Patrick Corrigan, Chair of the nominating committee, who gave a short speech introducing the nominees.
· Bob Milne called for nominations from the floor for the remaining Director-At-Large positions. No nominations from the floor forthcoming, Patrick Corrigan, Denise Skipp, John Boraas, Marilyn Callahan and Stephen Young elected by acclaim.

10.0 Appreciation of Departing Directors

Bert thanked Del Thompson for his contribution to AVI as Board Chair and presented him with a Grant Leier print, in appreciation.

11.0 David Desmarais asked for and received the floor to present tokens of appreciation to certain Staff members, for their hard work.

12.0 Bert thanked his staff, Tarey and Tammy, for all of their work in support of AVI.

13.0 Adjournment – 9:00

Moved: Ed Steele
Seconded: Daphne Armstrong
Carried

26 Voting Members (excluding staff) in attendance to make quorum.