February 06

AIDS Vancouver Island
Board of Directors Meeting Minutes
February 20, 2006

Present: Bert Hick, Denise Skipp, Ray Coombs, Fred Hughes, Stephen Young, David Desmarais, Ed Steele, Debi Brown, Marilyn Callahan, Miki Hansen (ex officio).

Regrets: Jim Farrow

On Leave: Patrick Corrigan, John Boraas

Call To Order: Bert

Adoption of The Minutes:

Motion to adopt January Minutes, as written. Moved by Ray, seconded by Ed. Approved by all.

Motion to adopt November Minutes, as written. Moved by Marilyn, seconded by Stephen. Approved by all.

COMMITTEES

Executive Director’s Report: Miki

· Miki reported that Kealey has resigned for personal reasons, and that her job has been redesigned so as to provide support for James’ position.
· VIHA has sent out an email postponing the RFPs to Friday the 24th.
· The concern is that the RFPs may coincide with deadlines for United Way grants, DOFL and James’ paternity leave.
· The meeting with Senior VIHA officials, regarding funding and contractual obligations, is this Wednesday.
· Distribution and discussion of the updated funding matrix.
· Dining Out For Life – March 23
o Miki distributed information packages.
o There are 51 Restaurants participating (35 in Victoria).
o Miki asked the Board members to act as Ambassadors to the Restaurants and to work towards filling seats.
· On Wednesday, Bert and Miki will meet with Minister Stan Hagen

Motion to accept Executive Director’s Report: Moved by Ray, seconded by Denise. Approved by all.

Executive Committee’s Report: Bert

· Patrick has stepped down as Chair of the Nominating Committee.
· Marilyn will take over as Chair of Nominating Committee.
· Bert will be sharing some of his duties with Marilyn and Stephen.

Nominating Committee Report: None

Building Committee Report: None

Finance Report: Denise

· Distribution and discussion of year-to-date Statement of operations
· Decision to invite Brian to come to either the April or May meeting to fully explain financial statements.

Motion to accept Finance Report. Moved by Debi, seconded by David. Approved by all.

Fundraising Committee (AVI) Report: None

Joint Building Fundraising Committee Report: Miki

· Reviewed RFP for feasibility study and adjusted language.
· Sent RFP out on Monday. It is due on the 24th.

Other Business:

· Board should develop a Dispute Resolution Policy.
· To that end, Marilyn distributed a Draft Board Policy and a Staff policy that should be approved, to be read and brought forward to the March meeting.
· Miki suggested that the Board look at the Complaints Policy.
· Bert would like AVI departments to start presenting at Board meetings, again.

Adjourned

Motion to Adjourn. Moved by David, seconded by Denise. Approved by all.