May 06

AIDS Vancouver Island
Board of Directors Meeting Minutes
May 29, 2006

Present: Bert Hick, Denise Skipp, Ray Coombs, Stephen Young, Marilyn Callahan, David Desmarais, Jim Farrow, Bob Sochouski, Miki Hansen (ex officio).

Regrets: Ed Steele, Debi Brown, Fred Hughes

Guests: Katrina & Rob

Call To Order: Bert (After calling the meeting to order, Bert asked Marilyn to Chair, as he had to take care of something in his office)

Introduction Of Guests: Miki

Presentation: Katrina

Katrina gave an overview of AVI’s various programs, followed by a question and answer period.

Adoption of The Minutes:

Motion to adopt May 1st Minutes, as written. Moved by David, seconded by Denise. Approved by all.

Executive Director’s Report: Miki

· No executive meeting this month.
· We have received the money to pay staff the signing bonuses, from VIHA
o There are fears that VIHA May only pay 80% of the new wage increases.
o AVI cannot absorb more cuts.
· We Have hired a new Executive Assistant for Victoria, Andrea Langlois.
· James has returned from Paternity Leave.
· DOFL – so far, 38 out of the 51 restaurants have sent in their donations.
· There was a meeting with VanCity, Friday morning, about the submission:
o We received a lot of positive feedback
o We are the only submission putting in for Capital
o We are the only partnership submission
o The VanCity Board will make their short list – down to 3 or 4 – on June 27th
o We should hear fron them on June 28th

Motion to accept Executive Director’s Report: Moved by Denise, seconded by Jim. Approved by all.

COMMITTEES

Executive Committee’s Report: None

Nominating Committee Report: Marilyn

· There are 3 positions to be filled.
· Claire Retti will stand for election.

Building Committee Report: Jim

· Discussion of future role of Building Committee.
· Bob and David will join the committee and create Terms of Reference.
· Look into LEED certification?

Finance Report: Denise

· Our two ACAP contracts were audited with very positive results.
· There is no financial report this month.
· The committee met last Friday
· Ray has Joined the committee.

Motion to approve 2006/2007 Operating Budget. Moved by Ray, seconded by Jim. Approved by all.

Fundraising Committee (AVI) Report: Denise

· Nothing to report
· Committee will meet in June to decide if we will be doing an Artists For AIDS this year.
· Denise will write to VPWAS to see what they are doing, to avoid conflict.

Joint Building Fundraising Committee Report: Stephen

· Thanks to the Board for submitting names to Ketchum.
· Ketchum is going forward with feasibility study.

Adjourned

Motion to Adjourn. Moved by David, seconded by Jim. Approved by all.