We're Hiring: Administrative Support - Harm Reduction Services - Victoria

Summary of the Position:

Grid: 25, $23.07/hour 
Work Location: Remote and at 713 Johnson Street, Victoria, BC, V8W 1M8  
Hours of Work: 20 hours/week, 4 hours a day, 5 days a week. Specific hours per day to be determined  

Start Date: ASAP

End Date: November 30, 2020 


To Apply: please submit your resume and cover letter to jobs@avi.org by 5:00pm on May 24, 2020


Job Summary:
Under the direct supervision of the Harm Reduction Services Team Lead, this position is responsible for providing administrative and operational support to the Manager and Team Lead of Harm Reduction Services Victoria and ensuring the smooth operation of the Victoria Harm Reduction Services Program.

Key Duties and Responsibilities:

  1. Schedules program staff, including ensuring appropriate staffing levels to ensure program operations
  2. Provides administrative and operational support to the Manager and Team Lead of Harm Reduction Services.
  3. Manages requests for operations needs from staff.
  4. Identifies, develops and maintains administrative systems for Harm Reduction Services.
  5. Organizes Team events such as staff meetings, trainings and offsite meetings.
  6. Responsible for ordering and maintaining supplies, including restocking harm reduction supplies and equipment.
  7. Reviews timesheets, and leave management forms.
  8. Compiles and prepares statistical and program information.
  9. Works in collaboration with partner agencies.
  10. Engages in planning, evaluation, and program development as directed
  11. Performs office administration duties
  12. Performs other duties as assigned


  • Demonstrated experience in office administration or program management
  • Have a minimum of 2 years relevant work experience, or equivalent combination of education, training, and experience
  • Knowledge of office management systems and procedures
  • Excellent communication and interpersonal skills required to work effectively with co-workers, community, and other service providers
  • Excellent computer skills including fluent knowledge of Word, Excel and Outlook
  • Ability to prioritize work duties, and work quickly, efficiently and independently
  • Excellent organizational, attention to detail and problem solving skills
  • Valid Class 5 BC Driver’s License
  • Demonstrated skills, experience and knowledge in the areas of harm reduction/health promotion practices, safer using practices, HIV/AIDS, Hepatitis C and poverty issues
  • Demonstrated knowledge of social justice, health promotion and public health approaches and models of social support and health care

Skills and Abilities:

  • Ability to work independently and in cooperation with others
  • Ability to apply sound judgement: stay grounded and use creativity, flexibility, and assertiveness when working through complex and often urgent situations
  • Ability to communicate effectively, both verbally and in writing
  • Ability to analyze and resolve problems
  • Ability to work under pressure

We encourage applications from, but not limited to, Indigenous Persons, persons of colour, persons living with disabilities, persons who use/d illicit drugs, persons with experience of sex work, and persons representing diverse genders and sexualities.